FCPA ASSOCIATION HALL RENTAL RATES FOR

MEMBERS

Pub/Dining Room

There is no rental fee to FCPA members providing that the hall is being rented for personal or immediate family member use.  If a member is renting the Lounge area for business purposes, someone who is not a member, or relatives outside of their immediate family the rental fee is $200.00.

Gym

There is no rental fee to FCPA members renting the Gym for retirement parties.  If a member is renting the Gym area for personal use the rental fee is $500.00.  For business purposes, someone who is not a member or relatives outside of the immediate family the rental fee is $600.00. There is a $150.00 clean-up fee for cleaning the gym floor.  This does not include set-up and breakdown of tables and chairs which is $50.00 for each.  If the event requires cancellation of the Jazzercise classes there is an additional $50.00 per class added to rental fees.

Pavilion/Outside Area

There is no rental fee to FCPA members providing that the Pavilion/Outside Area is being rented for personal or immediate family member use.  If a member is renting the Pavilion/Outside Area for business purposes, someone who is not a member, or relatives outside of their immediate family the rental fee is $100.00.  There will be an additional charge of $50.00 if clean-up and trash removal is not done.

Contracts

All persons renting the Association property (gym, pub, dinning room, and/or pavilion) must sign a contract prior to the event and give a security deposit.  Contracts must be signed and fees paid prior to lock-in of date on the master calendar.

Security Deposit/Cleaning

The security deposit covers any damages to equipment, electronics, furniture, etc.  A $250.00 Security Deposit must be paid for the Lounge/Bar Area in advance of event.   A $500.00 deposit is required for Gym rental.

This payment must be made separate from your rental fees.  This check will be returned to you after the event provided there is no damage to the building and proper clean up of the facility has been done.

Food Regulations

There is no access to the kitchen at anytime.  Members can provide their own food, but will not be permitted to bring in outside caterers. 

Catering is available upon request.  Please contact the Catering Manager, Lisa Belcher for more information.  She can be reached at (703) 385-3272 or lbelcher@thefcpa.org.  Arrangements can also be made through Lisa for rental of the soda machine, coffee service, and linens.  A separate contract needs to be completed with her for catering rentals.

Beverage/Alcohol Regulations

Beer can be purchased from the Association. If the beer taps are open a bartender (a Board Member or Association Employee) must be hired according to our ABC License.  The bartender can be assigned by the Business Office or you can have a Board Member or Association Employee volunteer to bartend your event.  If the member decides to provide their own outside beer and wine a bartender is not needed.  If using a bartender and wine is being brought in, it must be kept behind the bar, and be served by the bartender. The Association does not purchase the wine.  Please make arrangements ahead of time with the Business Office if this.  No liquor of any kind can be served at events. 

Bartender Fee: $35.00 per hour (plus the cost of the beer)

Cleaning Fees

There’s a mandatory $100.00 clean-up fee for all rentals.  Members are asked to put furniture back in original spots, remove all decorations, and if the event is during the weekend to place all trash in the dumpster behind the building.  Retirements are the only exceptions where cleaning can be done by the member.  There may be additional cleaning fees with gym rentals.

Miscellaneous Fees

Moon bounce:  There is no rental fee for the moon bounce however, if you are using the gym for the moon bounce a $150.00 cleaning fee for the gym must be paid in advance.  A liability waiver and instruction sheet for set-up and breakdown must be signed in advance.  Unless the gym is being rented for your event there will be no food or drink permitted in the gym.

Chairs & Tables:  The Association has 25 additional 8ft. tables and 200 white folding chairs that are available for use during functions.  Please make arrangements ahead of time if you would like to use them.  Renter is responsible for set-up, breakdown and proper cleaning of additional tables and chairs unless the set-up and break-down charge of $50.00 for each is paid in advance.

Payment for rental fees can be made by cash or check and must be paid in full prior to the event.

Payment for catering fees can be made by cash, check or credit card and must be paid in full prior to the event.

Note:  The Fairfax County Police Association Board of Directors reserves the right to amend these policies and fees at any time without notice.